Avocet HOA
Board of Directors Meeting
December 11, 2000

The monthly meeting of the Avocet Board of Directors was called to order at 7:00 PM on Monday, December 11, 2000, at the Avocet Clubhouse with Paul Cernich presiding, Andrew Goodspeed and Carrie Meersman present. Bruce Hayworth from Today American was also present.

Approval of Minutes

Minutes from the November 13, 2000 Avocet Board of Directors meeting were approved by Andrew Goodspeed, seconded by Paul Cernich.

Comments From the Floor

There were no comments from the floor as no one was present.

Status of Today American - Property Manager

Bruce Hayworth from Today American was present at the December meeting. The BOD reviewed with him the services and were told that he would be our new contact.

Activities Completed Since Last Meeting

Several things were completed since the 13NOV00 meeting. They are: 

• Mailed proposed covenants and ballots.
• Obtained list of committee members and chairpersons.
• Renewed landscape maintenance agreement with S&A.

Unfinished Business

• The proposed Covenants/Bylaws were discussed specifically to confirm that packages were mailed and that January 1, 2001 would be the deadline for response.
• Long Term Capital requirements were discussed.
• The BOD discussed having an information board at the beginning of the commons area, where currently there is an outdated picture of the amenities area. The maintenance of the pool house during off-season months was discussed. Clubhouse coordinator proposed costs for maid services; still needs review. White picket fence in front of clubhouse/pool house needs repairing. Today American to provide an estimate. Clubhouse TV cabling was addressed and how that works when someone wants to use it when they rent the clubhouse.
• Lot #218, which occupies the right side of the amenities entrance was discussed as to what action is currently being taken to maintain landscaping. BOD is in contact with the HOA lawyers and McRae & Stolz on where this situation sits.
• Wasps on hill by pool house were addressed. At present action is being taken to combat the problem.
• Still need to repair the warped board at the base of the wheel on the playground equipment. New baby swing still needs to be installed.
• The termite bond/pest control service for clubhouse was discussed. Today American will provide an estimate.

New Business

• A second letter to homeowners regarding the proposed covenants was approved by Paul Cernich, seconded by Andrew Goodspeed.
• Discussed procedure for handling ACC and lot maintenance complaints.
• Discussed the recent issues on requirements for dual drains in pools. Need to check the requirements of Gwinnett County Law.

The next meeting of the Avocet Board of Directors was scheduled for Monday, January 8, 2001 starting at 7pm in the Avocet Clubhouse.

The motion to adjourn this meeting was made by Carrie Meersman, seconded by Andrew Goodspeed. The meeting ended at 9:06 pm.