Minutes
Avocet HOA
Board of Directors Meeting

November 13, 2000

The monthly meeting of the Avocet Board of Directors was called to order at 7:07 PM on Monday, November 13, 2000, at the Avocet Clubhouse with Paul Cernich presiding, Andrew Goodspeed and Carrie Meersman present.

Approval of Minutes

Minutes from the October 8, 2000 Avocet Board of Directors meeting were approved by Andrew Goodspeed, seconded by Paul Cernich.

Comments From the Floor

There were no comments from the floor as no one was present.

Activities Completed Since Last Meeting

Several things were completed since the 08OCT00 meeting. They are:

1. Town Hall meeting for the covenants.
2. Halloween Party for kids.
3. New mulch for playground, repaired/tightened playground equipment.
4. Replaced lights in clubhouse.
5. Approval was made to proceed with membership mailing of proposed covenants.

Unfinished Business

The proposed Covenants/Bylaws were discussed specifically to address that they are ready for mailing. All information will be delivered to Today American for them to copy and send to all Avocet addresses.

Long Term Capital requirements were discussed.

• The BOD discussed having an information board at the beginning of the commons area, where currently there is an outdated picture of the amenities area. 
• The maintenance of the pool house during off-season months was discussed. 
• Clubhouse coordinator proposed costs for maid services; still needs review. 
• White picket fence in front of clubhouse/pool house needs repairing. Today American to be contacted to repair. 
• Clubhouse TV cabling was addressed and how that works when someone wants to use it when they rent the clubhouse.
• Lot #218, which occupies the right side of the amenities entrance was discussed as to what action is currently being taken to maintain landscaping. BOD is in contact with the HOA lawyers and McRae & Stolz on where this situation sits.
• Wasps on hill by pool house were addressed. At present action is being taken to combat the problem.
• Still need to repair the warped board at the base of the wheel on the playground equipment.
• The termite bond/pest control service for clubhouse was discussed. To be reviewed by Today American.

New Business

• The budget for the 2000 Kids Club Snacks with Santa party was approved by Andrew Goodspeed, seconded by Paul Cernich.
• The funds to purchase cleaning supplies for the clubhouse were approved by Paul Cernich, seconded by Andrew Goodspeed. Supplies to be maintained in clubhouse.
• Avocet's Landscape maintenance contract was renewed for another year, approved by Carrie Meersman, seconded by Andrew Goodspeed.
• The funds to provide a newer and safer baby swing with proper mounting were approved by Andrew Goodspeed, seconded by Carrie Meersman.
• Andrew will be contacting all committees to confirm chairs and update for the 2001 calendar year.
• Today American management representative transition discussed.
• The next meeting of the Avocet Board of Directors was scheduled for Monday, December 11, 2000 starting at 7pm in the Avocet Clubhouse.

The motion to adjourn this meeting was made by Carrie Meersman, seconded by Andrew Goodspeed. The meeting ended at 8:32pm.