April BOD Meeting Minutes

The meeting was called to order at 7:05 p.m. The minutes from the March 2002 meeting were approved and posted on the Avocet website. Those in attendance were: Andrew Goodspeed, Nick Carter, Sarb Khalsa and Lisa Wells.

Comments from the floor were heard including questions about parking vehicles in the streets, garbage cans not stored in the garage and residents curbing their dogs. It was decided that Bruce Hayworth, from Today American, would send out a reminder letter asking residents to handle these issues.

The following items were approved:

1. The ACC has been requested to revise the guidelines using county ordinances and to be consistent with county ordinances as a minimum standard, especially with regard to fences on corner lots.
2. Approval of $220 requested by the Kids Club Committee for the Avocet Egg Hunt.
3. Approval of $2,020.65 requested by the Sports Committee for the addition of a bottom rail to the fences around the tennis courts.

The following residents were recognized as nominees for a replacement for Cris Townsend as Secretary/Treasurer through the remainder of her term:

• Sarb Khalsa (Co-secretary)
• Lisa Wells (Co-secretary)
• Jim Seigler (Treasurer)

The number of Directors was then expanded to five and the nominees were appointed.

Avocet’s unfinished business was discussed and the long-term capital requirements are in good order with $65,000 currently on the books and $30,000 set aside for a reserve.

Clubhouse improvements discussed were new lighting and new kitchen flooring. It was decided that the lighting is sufficient, and the need for new kitchen flooring would be looked into.

The Sports Committee and BOD are handling the issue regarding the locks for the tennis courts. As of this meeting there has been no resolution.

We were advised that George Nowack is now Avocet’s general counsel with the departure of Matt Welch. Ashley Miller, who works with George, is helpful in answering questions.

The question on whether or not to continue to amend the Covenants was discussed, and the option of amending the by-laws independent of the Covenants was also discussed. It is necessary to compare a listing of the proposed by-laws to the existing by-laws in order to understand how the by-laws could then be improved. If those by-laws were amended, it would take a quorum of 22 residents to pass those by-laws.

The following Committee reports were reviewed and discussed:

Sports Committee: seeing to the bottom rail on fences and investigating repairs to cracks in courts and falling away of lower courts. One net has been replaced at the cost of $160 dollars. There was also a question of a Ping Pong table for the pool area.

Pool Committee: preparation for opening, resurfacing and the pool opening party. Jim Seigler was absent from this meeting and unable to answer questions. The question of when the pool would be open arose at this time. There was a proposal of the pool to open in mid-May as opposed to Memorial Day Weekend.

Finance Committee: Bob Elliott would like to hand off this position to another resident.

Information Committee: the documents were transcribed and are on the website and Wayne Foreman is looking into revamping the website and finding a new website provider. The issues of a survey card and annual directory were not discussed.

Architecture Committee: Karen Elliott is chairing this committee.

Kids Committee: The Spring Egg Hunt took place on April 1st.

Landscape Committee: The one person on the committee is moving from the neighborhood, and the search for a replacement was discussed.

Security: Barry Sharp is chairing this committee. Christopher Williams is our new police liaison officer.

Social Committee: Bernadette Seigler is chairing this committee. Nick Carter will contact her regarding the pool opening party.

Covenants Committee: Carrie Meersman, committee chair, reported that the covenants are in “a holding pattern.”

New business discussed:

Jim Radcliffe and Joe Bettez, former Avocet residents, sent an email to Today American and the Avocet BOD asking for a settlement and threatening a lawsuit for “being forced to move out of Avocet.” The letter and issue were handed over to George Nowack, Avocet’s general counsel.

The association involvement in county ordinance violations occurring in Avocet was discussed. Three particular areas/ordinances were addressed: junk vehicles parked on the property, outside storage of merchandise and personal goods (in view of the general population, i.e. front door area) and fencing issues on corner lots. It was decided that the BOD or association would not bring these items to the county’s attention.

Repairs to the clubhouse ceiling, from water damage, were viewed and discussed.

The meeting adjourned at 9 p.m.

Respectfully submitted by Lisa Wells, Co-Secretary