July BOD Meeting Minutes

The meeting was called to order at 7:05 p.m. The minutes from the June 2002 meeting were approved and posted on the Avocet website. Those in attendance were: Andrew Goodspeed, Nick Carter, Lisa Wells, Bruce Hayworth and Dave Lohrmann.

Dave Lohrmann, representative of the Pool Committee, was introduced, and it was decided that any business regarding the AVOCET pool would be discussed at this time.

After considering proposals from other pool companies, it was decided that the contract would be awarded to Aqua Blue. The company will service the pool and bathrooms twice per week. The cost of the contract was approved at $6,400 per year. The payment will be from 7 July 2002 to 15 May 2003. Andrew Goodspeed so moved to accept this contract, and Nick Carter seconded. There were no objections.

Regarding the pool repairs, Bruce Hayworth and Dave Lohrmann were to meet with Tony Hutto (the owner of Aqua Blue) to discuss what is needed to bring the pool to it’s best operable state. Any motion to approve the repairs will be done after the recommendation is seen. This motion/business will be done via email.

Pool Gate proposals were discussed. There was a thought to put a gate access into the current fence so that the green area, by the air conditioners, could be easily accessed. This idea has been tabled until it can be better thought out. There is the potential for the budget of a new fence for either next year’s budget or later this calendar year. There was more discussion that it is important to spend the necessary funds in order to keep the clubhouse area "up to snuff" for home resale value. Bruce Hayworth is to begin pulling fencing quotes.

There was also thought that there be a sign or item in the newsletter to remind residents to lower the umbrellas at the pool in order to prevent the umbrellas from being damaged or lifted from the area by wind.

Regarding the tennis court locks, Bruce Hayworth has been in contact with Dana from Chamblee Fence Company. Although the fencing company has the strike plates in their possession they are not responding to any requests to complete the job.

The repairs to the clubhouse roof have been completed. There is still the matter of the ceiling, which needs to be fixed. This includes cutting away the damaged area, replacing insulation, sheetrock, taping, and then painting the entire ceiling. A proposal for $1,200 for the entire job was discussed. Andrew Goodspeed motioned to accept this proposal, and Lisa Wells seconded. There were no objections.

It was decided to discuss amending any by-laws at the September meeting.

Violation letters were the next topic. It was discussed that any resident violating Gwinnett County ordinances would be sent a copy of a letter that the Homeowner’s Association/Today’s Management sends to Gwinnett County so informing the resident that they are in violation and have been reported.

While discussing county ordinance violations, the subject of the new home being constructed was brought up. According to discussions with Avocet’s law firm, Weisman, Nowack, Curry & Wilco, the house should be completed in six months. It was also discussed whether or not to hire an architect to ensure that the home meets the square footage requirements set forth in the current covenants.

Committee Reports:

The sports committee, beyond the locks on the tennis court gates, had nothing further to report.

The pool committee was discussed, at length, at the beginning of the board meeting.

The finance committee has a new chairman. Dave Lohrmann has agreed to chair this committee. He will have the preview budget available for perusal by August 5, 2002 so that any revisions can be made prior to the annual meeting scheduled for September 24, 2002.

The Information committee had nothing to report.

The Architecture committee had nothing to report.

The Kids committee had nothing to report.

The Landscape committee, chaired by Lara Foreman, reported that a car knocked down several trees, at the front of the neighborhood along South Old Peachtree Road.

The Security committee, chaired by Barry Sharp, reported that there had been a meeting on crime prevention on June 27, 2002.

The Social committee, chaired by Nick Carter, discussed having a neighborhood cookout on July 13, 2002. It was decided to approve a budget of $500 for this event.

The Covenants committee had nothing to report.

New Business:

The ACC request for 4755 Pomarine Circle was discussed and thought to have been approved. Andrew Goodspeed will check to see what has been completed.

The June property inspection was reviewed and discussed.

The new flooring for the clubhouse bathrooms, kitchen and hallway were approved for $4,000. Andrew Goodspeed motioned for the approval, and Lisa Wells seconded. There were no objections.

The director positions for the September annual meeting were reviewed. It was decided that there would be three director positions to nominate a vote. These positions will be President, Vice President & Secretary/Treasurer.

There will be a notice posted for the neighborhood three weeks prior to the annual meeting scheduled for September 24, 2002.

There was a motion for a DVD/CD player and receiver to be bought for clubhouse use. Approximately $100 was approved for this purchase.

The meeting was adjourned at 9:10 p.m.