September BOD Meeting Minutes

The meeting was called to order at 7:08 p.m. In attendance were Andrew Goodspeed, Sarb Khalsa, Lisa Wells, Nick Carter and Jim Seigler.

The August 5^th, 2002 minutes were approved. It was discussed that the annual meeting, to elect a new board, would be held on Tuesday, September 24, 2002. The annual meeting announcement is to be mailed out to each home next week. Included in this mailing will be a nominee form, proxy form for voting. There will also be information about the AVOCET website, new locks on the tennis courts and information about the pool closing party to be held on September 15, 2002. Bruce Hayworth, from Today Management, will be in attendance.

Budget changes were discussed. Lara Foreman, chair of the Landscape Committee, requested $5,000 to improve the curb appeal at the front of the neighborhood. This may include lighting and a larger AVOCET sign.

Jim Seigler indicated that after the pool patching was completed the patch should hold for this season and possibly next season, but at some point the entire pool should be resurfaced. There is $15,000 under pool capital reserves. New fencing around the pool was estimated at approximately $7,500. At the August meeting it was asked why a new fence was considered if there was a discussion to move the playground and extend the pool. This idea was tabled and can be brought up to the next board. Also to be turned over to the next board will be the setting up of pool and tennis court rules.

The next board will also need to be made aware of any building issues regarding lot 218.

The budget was approved for the 2002-2003 year.

An amount of $500 was requested to fund the pool closing party to be held on September 15, 2002. This amount was approved.

A new community sign (at the corner of Avocet Drive and the private drive leading to the clubhouse) was suggested. Jim Seigler said that he would contact Philip Halton and ask if he’d be interested in constructing a new sign.

The signs indicating a house for rent at 4650 Avocet Drive was in violation of the sign ordinance. The county was to be contacted to ask what can be done regarding this violation.

Committee reports:

1. Bill Wells was in attendance to report for the Sports Committee. He reported that the new score keepers were installed, the miracle sweeps are ready for use, and that there are new chairs on the upper courts.
2. There is a tennis ladder now available for men’s and women’s singles and doubles matches. This ladder is open to all neighborhood residents and out of neighborhood tennis members current with their dues.
3. The committee is still researching windscreen companies. Southeastern Tennis Supply submitted a bid for $3,800. Bruce Hayworth indicated that Courtmakers has a bid in for $3,100. This bid includes the Avocet logo. A call will go out to Bruce so that the Sports Committee can review this bid.
4. The committee would like to submit approvals for Miracle Sweep covers in order to prolong the life of the sweeps.
5. There is an idea to install lights on the fans in both tennis pavilions. There is also an idea to have separate wall switches to operate the fans.
6. The woodwork/deck flooring at the pavilions and stairs needs to be pressure washed.
7. The tennis court doors need springs so that the doors will close and lock as there have been issues with residents not closing the doors thereby defeating the purpose of the new fencing, doors and locks. Taylor Lock and Key will be contacted regarding springs, and this can be approved via email.
8. There needs to be a long-range plan to resurface the tennis courts and see about having a light installed in-between courts 1 & 2. The resurfacing will need to take place in approximately two years.
9. There is also a need for a backboard to be installed on the lower courts.

It was decided that the HOA needed to purchase a 20 or 24 foot extension ladder (for outdoor use e.g. trimming tree branches) and a 10 foot stepladder for interior clubhouse use. An amount of $300 was approved for these purchases. Nick Carter will be in charge of purchasing these items.

The subject of having Brandon Stokes as the AVOCET Club Pro was discussed. Any issues regarding liability were discussed. Both Brandon and AVOCET Club have liability insurance. Brandon will be in charge of organizing a quarterly Round Robin (amongst the adult residents) as well as a clinic for the AVOCET children. This information, as well as information about Brandon’s tennis services will be advertised on the AVOCET website.

There was a request for approval of a four month trial period for Brandon’s services. The particulars of Brandon’s services/requests will be discussed between Brandon and the Sports Committee. These particulars can be approved (by the board) via email. The trial period was approved.

It was decided that the AVOCET Architectural Control Committee could be approached about uniform mailboxes as the current mailboxes are not attractive and detract from the beauty of the homes in AVOCET. This will lend itself to curb appeal. Nick Carter shared an article from the Wednesday, June 26, 2002 Atlanta Journal Constitution on how "ugly" mailboxes detract from a home’s beauty and curb appeal. This article will be placed on the AVOCET website. This issue will be brought up to the next BOD.

The meeting was adjourned at 8:49 p.m.