Avocet Homeowners Association

May Minutes

May BOD Meeting Minutes

Avocet BOD Meeting Minutes
May 4, 2005

Call to order

Sports - Has been discussing rules revision. Continuing to address maintenance items. Lights are still having a problem, Talbot has already come out.
Pool - See old business
Finance - No activity
Information - No activity
Architecture - Nothing of note
Landscape - No activity
Security - No activity
Social - No activity
Management Review - Status?
Covenants - Separate committee formed - still working on revision.

$5400 estimated for pool needs prior to opening. Decision tabled for now. Possibility of addressing chairs for pool opening at acceptable cost. Pool has broken up drain cover that poses a hazard to the pool area. The drain will have to have a cosmetic fix until the final drainage is installed. Mud is also a big issue, Tony took the cover off of the baby pool and it was full of mud. Otherwise, the pool should be ready to open on time.
ComCast cable service at the clubhouse possible if a homeowner that backs up to it would okay running it through their yard. Rachel reports cable service through ComCast available for connection when desired.
Plan received from Foresite Group. May be overkill; getting bids on doing it, possibly in a phased manner or with some reasonable alterations. Also getting more bids on detention pond along driveway. This is in dire need of cleaning up. The debris in the detention pond is damming up the flow of water, also creating stagnant water and in the summer, will be a breeding ground for mosquitos.
Relinquishment of Declarant - still waiting for final original copy.
Letters have been sent on an unapproved house painting and we are waiting on a response from the homeowner.

Riding shotgun on a property inspection - 13th MAY 2005 Jeanne is going to ride along with Bruce to get a better idea of the inspection process.
Different protocols by violation type (yard maintenance issues, signage violations...)? What is the minimum window we could arrange from first contact to self-help?
Asphalt/paving contractors regarding lower parking lot - there seems to be a 'hole' in the lower parking lot in the asphalt right in front of the drain. Just looking at it does not give any idea of how big it is. We need to get someone out to fill it with concrete or asphalt before it gets bigger and possibly to assess the damage, if any.
TMI increase notification - Jeanne noticed in the budget that TMI increased their fee. This was settled at the meeting, TMI gave the neighborhood a month at no charge to make up the difference and to 'make it right'. It was increased without anyone's approval.
Reviewed complaints of maintenance on a lot.
Women's restroom commode been called and hopefully fixed.
Clubhouse repairs - the clubhouse is in need of major cosmetic repairs, however the drainage must be addressed before any repairs can be made.
Bathhouse repairs - Rachel is going to call and get some estimates on the bathrooms, hopefully we will have enough money to update them. They are pretty run-down and could use a face lift.
Other

Next meeting Wednesday, June 1, 2005 at 7 PM, presumably in the clubhouse